Legal

Privacy policy

Effective Date: January 1, 2026

Last Updated: July 20, 2026

1. Introduction

Welcome to Careerpilot.

Careerpilot Holdings Inc. (“Careerpilot,” “we,” “our,” or “us“) is committed to protecting your privacy and maintaining the security of the information you share with us. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you use our websites, mobile applications, candidate portals, employer services, skills assessment platform, verification services, and any related products or services (collectively, the “Services“).

Careerpilot provides technology that helps connect job seekers and employers through authenticated candidate profiles, skills verification, identity verification, employer-hosted applications, applicant tracking system (“ATS”) integrations, and AI-assisted hiring intelligence.

Your privacy is important to us. We believe individuals should understand what information is collected, why it is collected, how it is used, and the choices available regarding their information.

By accessing or using our Services, you acknowledge that you have read and understand this Privacy Policy.

2. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through:

Careerpilot websites
Candidate portals
Employer portals
Mobile applications
Skills assessments
Interview Ready verification
Identity verification services
SMS communications
Email communications
Customer support
Employer integrations
Hosted Apply applications
Redirect Apply workflows
APIs and partner integrations
Any other Careerpilot-operated services that reference this Privacy Policy

This Privacy Policy applies to information collected from:

Job seekers and candidates
Registered users
Employers and recruiters
Business customers
Website visitors
Subscribers to Careerpilot communications
Individuals interacting with Careerpilot support

This Privacy Policy does not apply to:

Employer websites you visit after leaving Careerpilot
Third-party Applicant Tracking Systems (ATS)
Third-party recruiting platforms
Third-party websites linked from Careerpilot
Services not owned or controlled by Careerpilot

When you leave Careerpilot to complete an application on an employer’s website or Applicant Tracking System (such as Workday, iCIMS, Greenhouse, Lever, Oracle Recruiting, SAP SuccessFactors, or similar platforms), the employer and its technology providers become responsible for the collection and processing of your information under their own privacy policies.

3. Who We Are

Careerpilot Holdings Inc. develops technology that enables employers and job seekers to connect through authenticated hiring workflows.

Our Services may include:

Job search
Candidate profiles
Resume management
Skills assessments
Competency evaluations
Candidate authentication
One-Time Passcode (OTP) verification
Identity verification
Fraud prevention
Interview Ready verification
Employer-hosted applications
ATS integrations
Candidate matching
AI-assisted recommendations
Talent communities
Employer recruiting solutions

Careerpilot does not make hiring decisions on behalf of employers. Employers remain solely responsible for evaluating applicants, conducting interviews, and making employment decisions.

4. Definitions

For purposes of this Privacy Policy:

Account means a Careerpilot user account.
Applicant Tracking System (ATS) means a third-party recruiting platform used by employers to manage hiring activities.
Authentication is the process of confirming that an individual is the legitimate owner of an account or application through methods such as One-Time Passcodes (OTPs), email verification, phone verification, identity verification, device validation, and other security measures.
Candidate means an individual who creates an account, applies for employment, completes an assessment, or otherwise uses Careerpilot’s Services to seek employment.
Employer means an organization, recruiter, staffing agency, or other business using Careerpilot’s Services to recruit or evaluate candidates.
Interview Ready means Careerpilot’s verification program that may include one or more verification signals, including identity verification, authentication status, completed skills assessments, competency evaluations, profile completion, or other verification indicators. Interview Ready status does not guarantee employment or an interview.
Personal Information means information that identifies, relates to, describes, or can reasonably be linked to an identifiable individual, as defined under applicable privacy laws.
Skills Assessment means any evaluation, examination, questionnaire, simulation, knowledge assessment, competency assessment, behavioral assessment, or similar activity offered through Careerpilot.
Verification Information means information generated through authentication, identity verification, fraud detection, security validation, skills verification, competency scoring, or related verification services.

5. Information We Collect

The information we collect depends on how you interact with Careerpilot and the Services you use.

A. Information You Provide

You may provide information including:

Account Information

Full name
Email address
Phone number
Mailing address
Username
Password
Account preferences
Communication preferences

Professional Information

Resume
Employment history
Education
Certifications
Licenses
Professional memberships
Skills
Work authorization status
Salary expectations
Desired job titles
Preferred work locations
Availability
References (if provided)

Application Information

When you apply for employment, we may collect:

Application responses
Cover letters
Supporting documents
Screening question responses
Voluntary demographic information (where permitted by law)
Veteran status (where voluntarily provided)
Disability information (where voluntarily provided)
Equal Employment Opportunity (EEO) responses submitted at your discretion

Providing certain demographic information is voluntary unless required by applicable law or requested directly by an employer as part of the hiring process.

B. Authentication & Verification Information

To improve trust and reduce fraud within our platform, Careerpilot may collect information related to candidate authentication and verification, including:

One-Time Passcode (OTP) verification results
Email verification status
Phone verification status
Identity verification status
Government-issued identification verification results (where applicable)
Device identifiers
Browser characteristics
Security event logs
Login history
IP address
Approximate geographic location
Fraud detection signals
Risk assessment indicators
Duplicate account detection results

Certain verification services may be provided by trusted third-party vendors acting on Careerpilot’s behalf. We receive only the information necessary to confirm verification outcomes unless additional information is required by law or expressly authorized by you.

C. Skills Assessment Information

If you participate in a Careerpilot assessment, we may collect:

Assessment responses
Assessment completion dates
Competency scores
Skill proficiency levels
Assessment history
Completion status
Assessment timing information
Behavioral response patterns used to improve assessment integrity
Interview Ready indicators generated through assessment participation

Assessment results are intended to assist employers in evaluating candidate qualifications. Careerpilot does not represent that assessment results alone determine an individual’s suitability for employment.

D. Information Automatically Collected

When you access our Services, we automatically collect certain technical information, including:

IP address
Browser type
Device type
Operating system
Mobile device identifiers
Language settings
Time zone
Referral source
Pages viewed
Session duration
Clickstream data
Search activity
Job views
Application activity
Cookies and similar technologies
Log files
Error reports
Performance metrics
Security logs

This information helps us improve platform performance, maintain security, personalize user experiences, detect fraud, and understand how our Services are used.

E. Information from Third Parties

We may receive information from trusted third parties, including:

Employers
Applicant Tracking Systems (ATS)
Job distribution partners
Identity verification providers
Background verification providers (where authorized)
Assessment providers
Marketing partners
Analytics providers
Fraud prevention vendors
Customer support platforms
Advertising networks

We use this information only for purposes consistent with this Privacy Policy and applicable law.

F. Information You Choose to Share

You may choose to submit additional information, including:

Professional biographies
Portfolio links
Social media profiles
Certifications
Work samples
Additional resumes
Professional accomplishments
Career preferences
Salary expectations
Video introductions (where available)

You control whether this information is provided. Certain information may become visible to employers when you apply for a position or otherwise authorize sharing.

Careerpilot is committed to collecting only the information reasonably necessary to provide our Services, improve candidate and employer experiences, maintain platform security, comply with legal obligations, and support fair and trusted hiring practices.

6. How We Use Your Information

Careerpilot uses the information we collect to operate, improve, secure, and personalize our Services. Depending on how you interact with Careerpilot, we may process your information for one or more of the following purposes.

A. Providing Our Services

We use your information to:

Create and manage your Careerpilot account.
Authenticate your identity and protect your account.
Allow you to search and apply for employment opportunities.
Deliver hosted employment applications.
Redirect you to employer or Applicant Tracking System (“ATS”) application workflows when applicable.
Match you with employment opportunities based on your qualifications, preferences, and verified skills.
Generate candidate profiles.
Store resumes and supporting application materials.
Maintain your application history.
Provide customer support.
Process transactions and subscriptions.
Deliver Interview Ready verification services.
Operate employer recruiting tools and candidate matching services.

B. Candidate Authentication & Account Security

One of Careerpilot’s primary objectives is to create a trusted hiring ecosystem by helping employers identify authentic applicants.

To accomplish this, we may use your information to:

Verify your email address.
Verify your mobile phone number through One-Time Passcode (OTP) authentication.
Confirm account ownership.
Detect duplicate accounts.
Detect unauthorized access attempts.
Detect suspicious login behavior.
Evaluate account integrity.
Prevent spam and automated account creation.
Reduce fraudulent applications.
Protect employers and candidates from identity misuse.
Improve platform security.

Authentication does not guarantee employment eligibility or verify professional qualifications unless specifically stated within the applicable verification program.

C. Identity Verification

Certain employers or Careerpilot services may require identity verification.

When identity verification is performed, Careerpilot may use information you provide, together with trusted third-party verification providers, to:

Confirm your identity.
Prevent impersonation.
Reduce identity fraud.
Support employer compliance requirements.
Verify government-issued identification where applicable.
Maintain trusted recruiting workflows.

Identity verification is only performed when required for a specific service, requested by an employer, required by law, or authorized by you.

Careerpilot does not retain copies of government-issued identification longer than necessary to complete verification unless required by applicable law.

D. Skills Assessments & Competency Evaluations

Careerpilot offers assessments designed to help employers better understand a candidate’s demonstrated knowledge and skills.

Assessment information may be used to:

Score completed assessments.
Generate competency ratings.
Identify verified skills.
Produce Interview Ready indicators.
Recommend additional assessments.
Improve assessment quality.
Support employer hiring decisions.
Match candidates to appropriate job opportunities.
Recommend learning or career development opportunities.

Assessment scores represent performance within the assessment environment and should not be interpreted as guarantees of future job performance or employment outcomes.

E. Interview Ready Verification

Careerpilot’s Interview Ready program is designed to provide employers with additional confidence regarding candidate authenticity and preparedness.

Interview Ready status may incorporate one or more verification signals, including:

Successful account authentication.
Verified contact information.
Identity verification (where completed).
Completed skills assessments.
Competency evaluation results.
Profile completeness.
Candidate activity history.
Other verification indicators developed to improve recruiting confidence.

Interview Ready status is intended solely as an informational indicator and should not be interpreted as an endorsement, certification, guarantee of qualifications, or promise of employment.

Employers remain solely responsible for evaluating candidates and making hiring decisions.

F. Artificial Intelligence & Automated Technologies

Careerpilot uses artificial intelligence (“AI”), machine learning, statistical models, and other automated technologies to improve the Services we provide.

These technologies may assist with:

Job recommendations.
Candidate matching.
Resume parsing.
Skills extraction.
Competency mapping.
Duplicate profile detection.
Fraud detection.
Identity risk analysis.
Spam prevention.
Search relevance.
Personalized content.
Career recommendations.
Employer recruiting insights.
Platform analytics.

Careerpilot does not use artificial intelligence as the sole basis for making employment decisions.

Careerpilot does not automatically reject candidates based solely on AI-generated scores, assessments, resumes, or profile information.

Hiring decisions are made exclusively by employers or their designated representatives.

Careerpilot continuously evaluates its automated systems to improve fairness, reduce bias, enhance transparency, and improve overall platform performance.

G. Fraud Prevention & Platform Integrity

Protecting the integrity of our platform is a core function of Careerpilot.

We may use collected information to:

Detect fraudulent activity.
Prevent fake applications.
Identify suspicious account behavior.
Detect bots and automated submissions.
Prevent credential abuse.
Identify duplicate accounts.
Detect manipulated assessments.
Protect employers against recruiting fraud.
Investigate suspected violations of our Terms of Service.
Maintain platform security.
Respond to cybersecurity incidents.

Where appropriate, suspicious activity may result in temporary account restrictions, additional verification requests, suspension, or termination consistent with our Terms of Service.

H. Communications

Careerpilot uses your information to communicate with you regarding your account and the Services.

Communications may include:

Transactional Communications

These communications are necessary to operate your account and may include:

Account verification
OTP authentication codes
Password reset messages
Security alerts
Application confirmations
Assessment invitations
Assessment results
Interview Ready status updates
Employer messages delivered through the platform
Customer support responses
Service announcements

Transactional communications cannot always be opted out of because they are necessary to provide the Services or protect your account.

Marketing Communications

With your consent where required by law, Careerpilot may send:

Job alerts
Career recommendations
New feature announcements
Educational resources
Product updates
Promotional offers
Employer opportunities
Career newsletters

You may unsubscribe from marketing communications at any time by using the unsubscribe link included in our emails, replying STOP to SMS messages where applicable, adjusting your communication preferences within your account, or contacting us directly.

I. Improving Our Services

Careerpilot continually evaluates how our platform performs.

We may use information to:

Improve website functionality.
Develop new products.
Improve search performance.
Measure application completion.
Evaluate user engagement.
Improve assessment quality.
Improve fraud detection.
Analyze platform performance.
Conduct internal research.
Perform quality assurance.
Develop new verification technologies.
Improve employer recruiting tools.
Improve candidate experiences.

Whenever practical, Careerpilot uses aggregated, de-identified, or anonymized information for analytics, research, product development, benchmarking, and reporting.

J. Legal Compliance

We may process your information to:

Comply with applicable laws and regulations.
Respond to lawful requests from government authorities.
Comply with court orders or legal process.
Enforce our agreements.
Protect our legal rights.
Investigate security incidents.
Prevent fraud.
Protect the safety of users, employers, and the public.
Defend legal claims.
Meet record retention obligations.

Where required by applicable law, Careerpilot will process personal information only where there is an appropriate legal basis for doing so, including your consent, performance of a contract, compliance with legal obligations, protection of vital interests, or Careerpilot’s legitimate business interests that do not override your applicable privacy rights.

K. Aggregated & De-Identified Information

Careerpilot may aggregate or de-identify information so that it can no longer reasonably identify an individual.

We may use aggregated or de-identified information to:

Analyze workforce trends.
Improve recruiting technology.
Produce statistical reports.
Measure platform performance.
Develop benchmarking insights.
Conduct research.
Improve AI models.
Support product development.
Publish industry reports.

Information that has been properly de-identified or aggregated is no longer considered personal information under many applicable privacy laws.

Careerpilot processes personal information only for legitimate business purposes, to provide and improve the Services, to protect users and employers, to comply with applicable law, and to support trusted, transparent, and skills-focused hiring.

7. How We Share Your Information

Careerpilot values your privacy and does not sell your personal information in exchange for monetary compensation. We share personal information only as described in this Privacy Policy, with your direction or consent where required, or as otherwise permitted or required by applicable law.

The information shared depends on the Services you use, the jobs you apply for, your privacy preferences, and the recruiting workflow selected by an employer.

A. Information Shared with Employers

When you apply for a position through Careerpilot or otherwise authorize an employer to access your profile, we may share information necessary to facilitate the recruiting process.

Depending on the application workflow and your activity, employers may receive:

Name and contact information
Resume or curriculum vitae (CV)
Cover letter
Employment history
Education history
Professional licenses and certifications
Skills and qualifications
Application responses
Uploaded documents
Assessment completion status
Competency ratings
Verified skills
Interview Ready status
Authentication status
Identity verification status (where applicable)
Candidate profile information
Salary expectations (if provided)
Work authorization information (if provided)
Availability and work preferences
Application history related to that employer
Communications initiated through the Careerpilot platform

Employers determine how they use information received through Careerpilot and are independently responsible for complying with applicable privacy and employment laws.

B. Hosted Apply Applications

Some employers choose Careerpilot’s Hosted Apply solution.

For Hosted Apply positions:

Careerpilot collects and processes your application directly through our platform, then securely transmits the completed application package to the employer or its recruiting systems.

Hosted Apply submissions may include:

Resume
Candidate profile
Skills assessment results
Authentication status
Interview Ready indicators
Screening responses
Application documents
Other information you choose to provide

Careerpilot may retain copies of Hosted Apply submissions to provide application history, customer support, dispute resolution, fraud prevention, compliance, and other legitimate business purposes described in this Privacy Policy.

C. Redirect Apply & Applicant Tracking Systems (ATS)

Certain employers require candidates to complete all or part of the application process using their own Applicant Tracking System (“ATS”).

In these situations, Careerpilot may authenticate the applicant, collect limited application information, or facilitate the transition to the employer’s application before redirecting the candidate to the employer’s ATS.

Examples of Applicant Tracking Systems include, but are not limited to:

Workday
iCIMS
Greenhouse
Lever
Oracle Recruiting
SAP SuccessFactors
SmartRecruiters
Dayforce
UKG Recruiting
BambooHR
Other employer-selected recruiting platforms

Once you leave Careerpilot and begin interacting directly with an employer’s ATS or website, Careerpilot no longer controls the collection, use, retention, or disclosure of information submitted directly to that employer or ATS.

We encourage you to review the employer’s privacy policy and the applicable ATS provider’s privacy practices before submitting information through those systems.

D. Job Distribution Partners

Careerpilot distributes employment opportunities through recruiting networks, publishers, job boards, aggregators, advertising platforms, and strategic partners.

Depending on the recruiting campaign, Careerpilot may share limited information necessary to:

Attribute applications
Measure campaign performance
Prevent fraud
Verify applicant authenticity
Support employer reporting
Improve recruiting effectiveness

Careerpilot does not provide full candidate profiles to distribution partners unless required to support a recruiting workflow authorized by the employer or the candidate.

E. Talent Pools & Candidate Visibility

Careerpilot may provide candidates with opportunities to join searchable talent communities or employer talent pools.

If you choose to participate, authorized employers may view information including:

Professional profile
Resume
Skills
Experience
Certifications
Verified skills
Interview Ready indicators
Employment preferences
Other information you elect to make visible

You may modify your visibility settings or withdraw from Careerpilot-managed talent pools through your account settings, subject to limitations for applications already submitted to employers.

Leaving a talent pool does not affect information previously shared with employers during an active application process.

F. Service Providers

Careerpilot works with carefully selected service providers that help us operate our platform.

These providers may perform services such as:

Cloud hosting
Identity verification
Authentication
SMS delivery
Email delivery
Payment processing
Customer support
Analytics
Fraud prevention
Security monitoring
Resume parsing
Assessment delivery
Data storage
Customer relationship management
Marketing automation
Infrastructure management
Software development
AI services

These providers receive only the information reasonably necessary to perform services on Careerpilot’s behalf and are contractually required to protect personal information and use it only for authorized purposes.

G. Business Customers

Careerpilot provides recruiting technology to employers, staffing firms, educational institutions, workforce development organizations, government agencies, and other business customers.

Where Careerpilot acts as a service provider or processor on behalf of one of these organizations, Careerpilot processes personal information according to the contractual instructions of that organization and applicable law.

The organization receiving the information may have its own privacy policies governing how it uses your information.

H. Legal Requirements

Careerpilot may disclose personal information when we believe disclosure is necessary to:

Comply with applicable law
Respond to subpoenas, court orders, or legal process
Cooperate with law enforcement
Protect the rights or safety of Careerpilot
Protect candidates or employers
Investigate fraud
Enforce our Terms of Service
Prevent security incidents
Respond to government requests
Defend legal claims
Protect the public

Where permitted by law, Careerpilot may notify affected users before responding to legal requests for personal information.

I. Business Transfers

If Careerpilot is involved in a merger, acquisition, financing, asset sale, bankruptcy, reorganization, or similar corporate transaction, personal information may be transferred as part of that transaction, subject to applicable confidentiality obligations and legal requirements.

Any successor organization will remain subject to the commitments made in this Privacy Policy unless users are notified otherwise.

J. Professional Advisors

Careerpilot may disclose information to trusted professional advisors when necessary, including:

Attorneys
Auditors
Accountants
Insurance providers
Financial advisors
Compliance consultants

Such disclosures are limited to legitimate business purposes and subject to appropriate confidentiality obligations.

K. With Your Direction or Consent

Careerpilot may share information with third parties whenever you:

Apply for a position
Authorize an employer to access your profile
Connect third-party services
Export your information
Participate in employer recruiting events
Join employer talent communities
Request referrals
Consent to additional disclosures

You remain in control of many sharing decisions through your account settings and privacy preferences.

L. What Careerpilot Does Not Sell

Careerpilot does not sell resumes, assessment responses, authentication records, identity verification information, or Interview Ready verification data to data brokers or other third parties for their independent marketing purposes.

Where applicable privacy laws define “sale,” “sharing,” or “targeted advertising” differently, Careerpilot honors applicable consumer rights described later in this Privacy Policy.

M. International Transfers

If personal information is transferred to or processed in a country other than the country in which it was originally collected, Careerpilot will take appropriate measures to protect that information consistent with applicable privacy laws, including contractual safeguards and other recognized transfer mechanisms where required.

Careerpilot shares personal information only to provide our Services, support trusted recruiting workflows, comply with legal obligations, improve platform security, and facilitate employment opportunities. We require organizations receiving personal information from Careerpilot to protect that information consistent with applicable law and the purposes for which it was provided.

8. Cookies, Tracking Technologies, Analytics & Advertising

Careerpilot uses cookies and similar technologies to operate our Services, improve user experiences, maintain security, measure platform performance, personalize content, and understand how visitors interact with our websites and applications.

Some technologies are essential for the operation of our Services, while others help us improve functionality, analytics, fraud prevention, or marketing effectiveness.

A. What Are Cookies?

Cookies are small text files stored on your computer, mobile device, or browser when you visit a website.

Cookies allow websites to recognize your browser, remember preferences, maintain secure sessions, improve performance, and provide a more personalized experience.

Careerpilot may also use related technologies including:

Web beacons
Pixel tags
Local storage
Session storage
SDKs within mobile applications
Device identifiers
Server logs
Browser fingerprinting (for fraud prevention)
Authentication tokens

For purposes of this Privacy Policy, these technologies are collectively referred to as “Cookies and Tracking Technologies.”

B. Types of Cookies We Use

1. Strictly Necessary Cookies

These cookies are required for the operation of our Services.

Examples include:

User authentication
Session management
Login security
Account preferences
Fraud prevention
Load balancing
Security monitoring
Form submission
Website functionality

Because these cookies are essential to providing the Services, they generally cannot be disabled through our website.

2. Functional Cookies

Functional cookies help personalize your experience.

Examples include:

Language preferences
Location preferences
Recently viewed jobs
Saved searches
Display settings
Accessibility preferences
User interface customization

Disabling these cookies may reduce certain personalization features.

3. Performance & Analytics Cookies

Careerpilot uses analytics technologies to better understand how users interact with our Services.

These cookies help us measure:

Website traffic
User engagement
Job search activity
Assessment completion rates
Application conversion
Feature usage
Error reporting
Performance metrics
User navigation patterns

Analytics information helps Careerpilot improve the quality, speed, security, and usability of our Services.

Whenever practical, analytics data is aggregated or de-identified before analysis.

4. Fraud Prevention & Security Technologies

Protecting candidates and employers is a core function of Careerpilot.

We may use cookies and related technologies to:

Detect suspicious activity
Prevent account takeovers
Detect bots
Identify fraudulent applications
Detect automated submissions
Monitor authentication activity
Detect unusual login behavior
Prevent credential stuffing
Detect duplicate accounts
Protect employer recruiting campaigns

These technologies are essential to maintaining the integrity of the Careerpilot platform.

5. Advertising & Marketing Technologies

Careerpilot may use advertising technologies to:

Measure advertising effectiveness
Understand recruiting campaign performance
Attribute applications
Improve job recommendations
Limit repetitive advertisements
Promote Careerpilot products and services
Measure marketing conversions

Depending on your jurisdiction, Careerpilot may request your consent before enabling certain advertising technologies.

You may opt out of certain advertising cookies through our Cookie Preferences Center or as otherwise required by applicable law.

C. Third-Party Analytics

Careerpilot may work with trusted analytics providers that help us understand how users interact with our Services.

These providers may collect information such as:

Device information
Browser type
Operating system
IP address
Pages visited
Session duration
Clickstream activity
Referral sources
Search activity
Application activity

Analytics providers process information on Careerpilot’s behalf to improve platform performance and user experience.

Examples of analytics providers include services such as Google Analytics, Microsoft Clarity, Mixpanel, Amplitude, Hotjar, and similar platforms. The providers used by Careerpilot may change over time.

D. Third-Party Advertising

Careerpilot may partner with advertising networks and marketing providers to promote Careerpilot services and measure campaign performance.

Advertising technologies may be used to:

Deliver relevant Careerpilot advertisements
Measure campaign success
Prevent advertising fraud
Improve recruiting campaigns
Limit duplicate advertisements

Careerpilot does not permit advertising partners to access your Interview Ready status, skills assessment responses, authentication records, or identity verification information for advertising purposes.

E. Employer Technologies

When you leave Careerpilot and visit an employer website or Applicant Tracking System (ATS), that employer or ATS provider may place its own cookies or tracking technologies on your device.

Careerpilot is not responsible for the privacy practices of employer websites or third-party recruiting systems.

We encourage you to review the privacy and cookie policies of those organizations before submitting personal information.

F. Cookie Choices

Most web browsers allow you to:

Delete cookies
Block cookies
Receive notifications before cookies are stored
Restrict third-party cookies
Clear browser storage

Please note that disabling certain cookies may:

Prevent account login
Interrupt authentication
Affect Interview Ready verification
Limit saved preferences
Reduce website functionality
Affect application workflows

Some features of Careerpilot may not function properly if essential cookies are disabled.

G. Cookie Preferences

Where required by applicable law, Careerpilot provides users with tools to manage cookie preferences.

Depending on your location, you may be able to:

Accept all cookies
Reject non-essential cookies
Customize cookie categories
Modify preferences at any time

Your choices apply only to the browser and device on which they are selected.

H. Browser Privacy Controls

Some browsers support privacy preference signals, including Global Privacy Control (GPC) and similar technologies.

Where required by applicable law, Careerpilot will recognize and process qualifying browser-based privacy preference signals in accordance with applicable legal requirements.

Recognition of these signals may vary depending upon applicable law and the Services being used.

I. Do Not Track Signals

Certain web browsers include a “Do Not Track” (DNT) setting.

Because there is currently no universally accepted standard governing how websites should respond to DNT signals, Careerpilot does not currently respond to browser-based Do Not Track requests unless required by applicable law.

Users may instead manage privacy preferences through available browser settings, cookie controls, and applicable privacy rights described later in this Privacy Policy.

J. Mobile Technologies

If you access Careerpilot through a mobile application, we may use mobile technologies including:

Mobile device identifiers
Push notification tokens
Application diagnostics
Crash reporting
Device security information
Mobile analytics

You may manage many mobile permissions through your device settings.

Disabling certain permissions may limit application functionality.

K. Updates to Our Cookie Practices

As Careerpilot continues to develop new technologies and services, the cookies and tracking technologies we use may change.

We may update this section of the Privacy Policy from time to time to reflect changes in our technologies, legal obligations, or business practices.

Material changes will be communicated in accordance with this Privacy Policy.

Careerpilot uses Cookies and Tracking Technologies to provide secure, reliable, and personalized Services while respecting user privacy and applicable legal requirements. Whenever possible, we minimize the use of personally identifiable information, rely on aggregated or de-identified analytics, and provide users with meaningful choices regarding non-essential tracking technologies.

6A. AI Transparency & Automated Decision Support

Careerpilot is committed to the responsible, transparent, and ethical use of artificial intelligence (“AI”) and automated technologies. Our goal is to improve the hiring experience by helping employers identify qualified candidates more efficiently while giving candidates greater opportunities to demonstrate their skills, authenticity, and readiness for employment.

Careerpilot believes AI should assist human decision-making—not replace it.

A. How Careerpilot Uses AI

Careerpilot uses AI, machine learning, natural language processing, statistical modeling, and other automated technologies to support various platform functions, including:

Parsing resumes and employment histories.
Extracting and standardizing skills.
Mapping experience to occupations and competency frameworks.
Recommending relevant job opportunities.
Identifying transferable skills.
Suggesting additional skills assessments.
Ranking job relevance based on candidate qualifications and preferences.
Detecting duplicate or potentially fraudulent accounts.
Identifying suspicious application activity.
Improving search accuracy and job recommendations.
Enhancing employer recruiting workflows.
Supporting workforce analytics and reporting.
Personalizing candidate experiences.
Improving platform performance and usability.

These technologies are designed to improve efficiency, consistency, and the quality of recommendations while maintaining appropriate human oversight.

B. Human Decision-Making

Careerpilot does not make employment decisions on behalf of employers.

Specifically:

Careerpilot does not hire applicants.
Careerpilot does not reject applicants.
Careerpilot does not determine compensation.
Careerpilot does not determine interview eligibility.
Careerpilot does not determine employment eligibility.
Careerpilot does not make promotion, disciplinary, or termination decisions.

Employers remain solely responsible for reviewing applications, evaluating qualifications, conducting interviews, verifying credentials, and making all employment-related decisions.

Careerpilot’s AI-generated recommendations, competency scores, Interview Ready indicators, and matching results are informational tools intended to assist—not replace—human judgment.

C. Skills-First Evaluation

Careerpilot is designed to support a skills-first approach to hiring.

Unlike systems that rely primarily on resumes or keyword matching, Careerpilot may evaluate multiple signals, including:

Verified skills.
Assessment performance.
Demonstrated competencies.
Certifications.
Relevant work experience.
Education.
Professional licenses.
Candidate preferences.
Job requirements.
Authentication status.
Interview Ready indicators.

No single factor determines how candidates are presented within Careerpilot.

Our matching models are intended to provide employers with more meaningful candidate insights rather than relying exclusively on traditional resume screening.

D. AI-Assisted Matching

Careerpilot may generate recommendations that help:

For Candidates:

Discover relevant employment opportunities.
Identify transferable skills.
Recommend assessments.
Improve profile completeness.
Highlight missing qualifications.
Suggest career pathways.
Identify additional certifications or training.

For Employers:

Surface candidates whose qualifications align with job requirements.
Compare verified competencies.
Identify candidates with transferable experience.
Improve recruiting efficiency.
Reduce fraudulent applications.
Support workforce planning.

These recommendations are advisory and do not guarantee employment opportunities, interviews, or hiring outcomes.

E. Fraud Detection & Platform Integrity

Careerpilot uses automated technologies to help protect employers and candidates from fraudulent activity.

These systems may identify:

Duplicate accounts.
Automated bot activity.
Suspicious login attempts.
Account takeovers.
Credential abuse.
Unusual application patterns.
Potential identity fraud.
Assessment integrity concerns.
Spam submissions.
Coordinated fraudulent behavior.

Automated fraud detection may trigger additional verification steps or temporary account restrictions while suspicious activity is reviewed.

Where appropriate, significant enforcement actions include human review before permanent action is taken.

F. Fairness & Bias Mitigation

Careerpilot is committed to developing AI systems that promote fairness, consistency, and equal opportunity.

We continually evaluate our models to:

Improve accuracy.
Reduce unintended bias.
Improve explainability.
Validate recommendation quality.
Monitor model performance.
Improve assessment integrity.
Enhance transparency.
Support responsible AI practices.

Careerpilot does not intentionally use protected characteristics such as race, religion, national origin, sex, disability, age, or other legally protected characteristics to disadvantage candidates.

Where demographic information is voluntarily provided, it is generally collected to support employer compliance reporting or legal obligations and is not used to intentionally discriminate against candidates.

G. Transparency

Careerpilot believes candidates should understand when automated technologies assist with recruiting workflows.

When AI contributes to recommendations or platform functionality, Careerpilot seeks to:

Clearly describe its purpose.
Explain how AI supports the recruiting process.
Distinguish automated recommendations from employer decisions.
Maintain appropriate human oversight.
Continuously improve transparency.

We strive to avoid creating “black box” decision-making systems that provide no meaningful explanation of their role.

H. Candidate Rights

Depending on applicable law and your jurisdiction, you may have rights related to automated processing, including the ability to:

Request access to personal information used by Careerpilot.
Correct inaccurate personal information.
Request deletion of eligible personal information.
Object to certain processing activities.
Appeal certain decisions where required by applicable law.
Request additional information regarding Careerpilot’s automated processing practices.

Careerpilot will evaluate and respond to qualifying requests in accordance with applicable privacy laws.

I. Continuous Improvement

Careerpilot regularly evaluates and updates its AI systems to:

Improve recommendation quality.
Enhance platform security.
Improve fraud detection.
Increase assessment reliability.
Improve candidate experiences.
Improve employer outcomes.
Support evolving legal requirements.
Reflect advancements in responsible AI practices.

Model updates may occur periodically as our Services evolve.

J. Responsible AI Principles

Careerpilot’s development and use of AI technologies are guided by the following principles:

Human oversight.
Transparency.
Fairness.
Privacy.
Security.
Accountability.
Accuracy.
Continuous improvement.
Compliance with applicable law.
Respect for candidate and employer trust.

These principles inform the design, testing, deployment, and ongoing monitoring of AI-enabled features across the Careerpilot platform.

Careerpilot believes artificial intelligence should enhance opportunity—not limit it. Our technology is designed to help employers make more informed hiring decisions while giving candidates additional ways to demonstrate their skills, authenticity, and potential beyond what a traditional resume alone can provide.

14. Changes to This Privacy Policy

Careerpilot may update this Privacy Policy from time to time to reflect changes in our Services, technology, business practices, legal requirements, or industry standards.

When we make changes, we will update the “Last Updated” date at the beginning of this Privacy Policy.

If we make material changes that significantly affect how we collect, use, or share your personal information, we will provide notice as required by applicable law. Depending on the nature of the change, notice may be provided by:

Posting a prominent notice on our website;
Displaying an in-product notification when you log into your account;
Sending an email to the primary email address associated with your account; or
Providing another form of notice required or permitted by applicable law.

Your continued use of the Services after the effective date of an updated Privacy Policy constitutes your acknowledgment of the revised Privacy Policy, except where additional consent is required by law.

We encourage you to periodically review this Privacy Policy to remain informed about our privacy practices.

15. Contact Us

If you have questions, comments, or concerns regarding this Privacy Policy or Careerpilot’s privacy practices, please contact us using one of the methods below.

Careerpilot Holdings Inc. Attn: Privacy Office

Mailing Address 5805 State Bridge Rd, Ste G450 Duluth, GA 30097

Email privacy@careerpilot.jobs

Customer Support support@careerpilot.jobs

Website https://careerpilot.jobs

Privacy Rights Requests

Individuals who are entitled to exercise privacy rights under applicable law may submit requests to:

Access personal information;
Correct inaccurate personal information;
Delete eligible personal information;
Obtain a copy of eligible personal information;
Restrict or object to certain processing activities where permitted by law;
Withdraw consent where processing is based on consent; or
Appeal the denial of a privacy request where such rights are provided by applicable law.

Privacy requests may be submitted through:

Privacy Request Portal https://careerpilot.jobs/privacy-request

or by emailing:

privacy@careerpilot.jobs

To protect your information and the security of our platform, Careerpilot may require reasonable verification of your identity before fulfilling certain requests. If we cannot verify your identity, we may request additional information or be unable to fulfill the request to the extent permitted by law.

Careerpilot will respond to verified privacy requests within the timeframes required by applicable law.

Careerpilot’s Commitment to Privacy

Careerpilot was founded on the belief that trust is essential to modern hiring. Protecting personal information is not simply a legal obligation—it is fundamental to our mission of helping candidates and employers connect through secure, transparent, and skills-focused recruiting.

We are committed to safeguarding the information entrusted to us through responsible data practices, strong security measures, and continued investment in technologies that promote fairness, authenticity, and confidence throughout the hiring process.

As our platform evolves, we will continue to enhance our privacy and security practices to reflect advances in technology, changes in applicable law, and the expectations of the candidates, employers, and partners who rely on Careerpilot every day.

Thank you for placing your trust in Careerpilot. We are committed to earning and maintaining that trust by protecting your information while helping create a safer, more transparent, and more effective hiring experience.

Related: Terms of use